Scheduling

Scheduling
The Scheduling Component allows administrators to set up appointments for interviews or testing. Also, parents can chose from the available slots which time is convenient for testing or interviews. Administrators have the power to create, edit, and reschedule appointments based on time and slots available.

Setting up Appointment Types
This feature of the Scheduling Component allows the user to create new appointments. The user can give the specific appointment type a name, a contact email, and a description or special instructions of the appointment. This description area will show in the parent view of the scheduling process within the application.

Creation of Time Slots
By clicking the "Time Slots button within the Manage Appointments section of the Scheduling Component, users can create times slots based upon the test coordinator or interviewers availability. By clicking the "Add Slot" button a new slot will be added to that hour. By clicking the "Delete Slot" button a time slot will be taken away from that hour. At all times a total view of slots will be present within each hour.

Assigning Appointments to Applications
By entering the Settings Component of the Administrative Component, the user can edit applications and assign specific appointments to applications as necessary. In the Update Step screen of Scheduling Step within an application, administrators can choose which scheduling appointment corresponds with this applciation.

Requesting Time Slot during the application Process
During the application process, the parent will be prompted with a slot selction table in the Scheduling step of the application. Here, the parent can chose a slot at a convenient time for their student to interview or test.

Rescheduling Appointments
If the parent needs to reschedule an appointment, simply clicking on the reschedule button will allow the other slots to appear again and at that point a parent can select a new time slot for the appointment.

Managing Appointments
On the administrative end of the system, users have the ability to review and manage appointments by adding and removing time slots as well as rescheduling appointments.

Review of existing appointments attached to an application
Administrators can review any existing appointments attached to an application. First the user will click "Edit" next to the application listing. Then, once the edit screen for that application appears there will be a series of buttons at the top. The user will then click "View Appointments." Once the user is prompted with the Application Apopointments lightbox, the appointments can be reviewed, confirmed, rescheduled, marked as attended, not attended, or pending and notes about the interview can be added as well.

Adding a new appointment to an application
Administrators can also add a new appointment to an applicaiton. In the Application Appointment lightbox there is a "New Appointment" button. By clicking on this button, users can create a new appointment for this student. The student name will be listed at the top and the user can select which school and which interview/test this appointment is for. Upon clicking "Continue" the uer is brought to the slot selection page where a time for the interview can be selected. When selecting this time, the appointment will automatically save to the student application.

Confirming an appointment
In order to confirm an appointment, an administrator can simply open the Application Appointment loghtbox and click the "Confirm" button. Upon doing so, the administrator will be prompted with a success message notating that appointment details have been saved.

Checking off attendance
In order to check off attedance of an appointment, an administrator can simply open the Application Appointment loghtbox and click the Yes, No, or Pending radio button. Then, the user can click the "Save" button. Upon doing so, the administrator will be prompted with a success message notating that appointment details have been saved.

Completing notes about an appointment
In order to complete notes about the appointment, the adminitrator will open the Application Appointments lightbox and add the notes into the text box. Upon clicking "Save" the user will be informed that all appointment details have been saved.

Appointment Recall Once Edited
After edits have been made to an appointment, the user can always go back to the appointment tp review details.