Application Portal

Create an Account
Before applying a student to a program, a parent must create a single sign-on account that will allow them to submit applications for all the children in their household. Each application is tied to the parent account and can be reviewed and managed through the Parent Dashboard.

Parent Dashboard
Within the Parent Dashboard, each student will have their own “profile” with a listing of their applications. Here parents can view the real-time status of each application and review application information at any time.

Agree to Requirements & Policies
Parents will need to agree to the Requirements & Policies before proceeding to the application. By clicking the blue Requirements & Policies link, a a lightbox will appear with program specific policy details. Parents can also print a copy of the Requirements & Policies from within the lightbox.

Student Information
Within the Student Information step, parents will fill in details about the student like name, age, grade, race, ethnicity and more. This step of the application includes an age and grade range verification that will only allow for students to apply to certain grades if the student fits the age grade range. This portion of the system also cross references applicants with previously submitted applications based upon the students’ first name, last name, date of birth, and Student ID or SSN. This feature prevents the submission of duplicate applications for the same student.

This portion of the application also includes an address lookup feature that will find addresses that are within the school’s zone. If an address is not within the school’s zone the applicant will be presented with a message upon submission noting that the address is outside of the school’s acceptance zone and verification/approval by an administrator is necessary.

Family Information
Within the Family Information step of the application the parents will include information such as living situation, parent’s/parents’ information including name, address and contact information as well as emergency contact information. Some guardian #1 information will be pre-populated with the information submitted upon the parent’s account creation.

Sibling Information
Parents can notate if the student has sibling that attend a school within the district within the Sibling Information Step. Parents can add siblings by simply entering in the student’s name, date of birth, current school and grade. Once the parent clicks the “Click to Add Sibling” button, the parent will be notified that the sibling must be verified.

Recommendations
Parents can request an online recommendation from teachers or administrators through the Recommendations step of the application. Applicants will need the email address of the teacher from who they wish to request an online recommendation.

Signatures
The application also includes a signatures step where parents and students can electronically sign the application. This step of the application has a unique tracking feature that notates the date and time of the signature, initials entered within the signature step, as well as an IP address that allows for parents and students to legally “sign” the application.

Review and Send
The Review and Send portion of the application allows parents to review the information submitted within each step of the application. By clicking the “Edit” button located at the top of each step, the parent will be taken back to that step to make any changes necessary.

Complete
Upon submitting the application, the parent will be prompted with a pop-up warning that will ask the parent if they are sure they want to submit the application. Once the parent clicks the “Ok” button, then they will be brought to a screen from which a copy of the application can be printed.

At the bottom of this page, parents also have the option to go back to their Dashboard, fill out another application or sign out of their account.

Submitting a Second Application for a Student
In order to start a new application for a student simply click on the student’s name, and then click  the “Start New Application” button at the bottom of the student’s profile. The parent can then select the program they wish to apply to, select the student, and agree to the Requirements and Policies. Then, the parent will be taken through the application process with pre-populated information  from the previously submitted application. In the Review and Send step of the second application, parents will be presented with a new portion where they can rank applications according to preference. Also, the parent can rank the order of the applications within the dashboard.

Submitting an Application for a Second Student
In the Dashboard, a parent can create an application for a new student by clicking on the “New Student” button at the top of the Dashboard. The parent will then select the program they wish to apply their student to.

After selecting a program, the parent will need to agree to the Requirements & Policies before proceeding to the application. By clicking the blue Requirements & Policies link, a a lightbox will appear with program specific policy details.

Parents can also print a copy of the Requirements & Policies from within the lightbox. Once the parent is brought to the application the parent will enter in student specific information into the same steps and format as seen in previous applications.